Small Business Bookkeeping Service
Small Business Bookkeeping Using QuickBooks Online
Our bookkeeping, tax preparation, and tax planning services give small businesses a fully integrated financial system. We handle your monthly bookkeeping so every transaction is categorized correctly, bank and credit card accounts are reconciled, and financial reports reflect your true performance.
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At year-end, your books flow directly into your tax return, reducing errors and avoiding the scramble that comes from messy records. Alongside this, we provide proactive tax planning to lower your liability, improve cash flow, and help you make smarter financial decisions throughout the year. The result is one connected system that keeps you compliant, organized, and prepared for growth.
Our accounting tools helps construction business owners analyze
Our accounting services help small businesses stay financially healthy and make smarter decisions. Accurate books show you where money is coming from, where it is going, and which areas need attention. Clean financial statements help you catch issues early, avoid cash shortages, and understand your true profitability. With organized records, you can plan ahead, budget with confidence, and qualify more easily for loans or financing. When taxes are handled with the same system, you avoid costly mistakes and reduce your overall tax burden. In short, we give small businesses the structure, clarity, and financial control needed to grow with confidence.​
Our bookkeeping and accounting services include:
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Monthly bookkeeping with accurate categorization of income and expenses
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Bank, credit card, and loan reconciliations
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Accounts payable and bill payment tracking
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Accounts receivable management and invoicing support
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Payroll processing or payroll coordination with your provider
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Monthly financial statements (Profit and Loss, Balance Sheet, Cash Flow)
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Cash flow tracking and budgeting
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Sales tax reporting and filings
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Year-end tax preparation and compliance
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Ongoing tax planning to reduce liability and improve after-tax cash flow
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1099 filing
BENEFITS OF HIRING US
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Accurate monthly books that keep your financials clean, organized, and ready for taxes
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One team handling bookkeeping, tax preparation, and tax planning for a fully connected workflow
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Fewer errors and surprises because your tax return is built on clean, updated records
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Proactive strategies that reduce your tax burden and improve year-round cash flow
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​Free time to enjoy the things you like
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Clear financial reports that show profitability, spending patterns, and opportunities to improve
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More time to focus on running the business while we handle the financial details
WHAT WE OFFER
We support small businesses with outsourced bookkeeping and tax preparation designed to keep your finances accurate, organized, and stress-free. Our team manages your month-end close, financial statements, cash flow tracking, and year-round tax preparation so you always know how your business is performing.
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Working with us is straightforward. We begin by understanding how your business operates and how you prefer to handle your accounting. From there, we build a process that fits your workflow and keeps your books clean and up to date every month.
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If you want reliable financials, fewer tax-season surprises, and a partner who helps you stay ahead of your numbers, we can help you get there. Let us know when you would like to talk.
FINANCIAL ACCOUNTING & REPORTING
For most contractors, financial reporting starts at the job level. Each job’s financial status directly impacts the contractor’s overall financial statements. Prime CFO has the expertise to design and implement the project level reporting processes and controls to keep you informed of each job’s progress and where it is headed. Let us design executive level reports to give contractors insight into how their company is performing
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Gross profit by job
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Cash flow by job
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Over/ under billing by job
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Backlog schedule
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Percentage completion / work in process
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Backlog forecast
CASH MANAGEMENT
Cash flow is what every business needs to survive and thrive. Cash management is at the heart of a company’s overall effort to increase profitability. For many businesses, the key to success is the management of the company’s cash flow. Unique aspects of the construction industry make it challenging to manage cash. Construction is cyclical and project based. Most contractors have to contend with retainage payments and wait long periods to receive payment, while they are paying certain project costs, payroll and overhead expenses up front. The multiple relationships between owner, contractor and subcontractor also tend to complicate the cash management process. The most successful contractors know where their cash is on a daily basis and are focused on the cash flow cycle.
SURETY ADVISORY SERVICES
We can assist your company with its surety company relationship. Surety credit is the lifeblood of contractors. Surety companies want to know they are extending credit to contractors with a track record of completing successful projects. They also expect to be provided with quality financial information and internal management reports on a timely basis. Work in process schedules, cash flow and financial forecasts are an important part of every bonding meeting. Payless Taxes can assist with the preparation of financial statements, forecasts and the necessary internal reports so you can obtain the greatest amount of credit available. We will help you manage your balance sheet so your surety company will extend the maximum support it can to your company.